Auxiliary Services Exemptions Committee
Revised November 17th 2010

I. Purpose

 A. Purpose: To review and evaluate student applications for exemption from university policies  requiring the use of designated auxiliary services.

 B. Responsibilities

1. To review university policies and procedures in relation to the Rules of the Board of Supervisors for State Colleges and Universities, specifically those areas related to mandated auxiliary services for students.
2. To provide recommendations regarding the university's implementation and enforcement of the parietal rules of the Rules of the Board of Supervisors for State Colleges and Universities.
3. To serve as the reviewing committee for applications for exemption from any auxiliary services that are mandated for enrolled students.

II. Membership

 A. Committee Coordinator: The Director of Auxiliary Services (or his or her designee) shall  serve as the Committee Coordinator.  The Coordinator shall not have voting power. The  Committee Coordinator will be responsible for calling and presiding over meetings, appointing  a recorder for each meeting, and ensuring that minutes are distributed to all voting and advisory  members. The Committee Coordinator will assume responsibility for notifying applicants of the  committee's decisions.

 B. Voting Membership: All members shall be appointed for a term of one year. A majority of  voting members must be present to constitute quorum and conduct business.
  1. One representative from the Office of Student Life
  2. One representative from the Office of Student Services
  3. One representative from the Office of Recruiting
  4. One member of the Faculty, appointed by the Dean of Students
  5. One staff member, appointed by the Dean of Students

 C. Advisory Members
  1. One representative from Campus Living Villages
  2. One representative From Sodexo
  3. The Dean of Students

III. Operational Plan

 A. The Director of Auxiliary Services or designee shall receive and review all applications for  exemption from any auxiliary services that are mandated for enrolled students.  Applications  that meet the following criteria will receive approval from the Director of Auxiliary Services or  designee and will not require committee review:
  1. Commuter (completed commuting form with notary seal) and does not have a lease with CLV.
  2. Age 21 years or older by the 14th day of enrollment for the semester the student is applying for exemption and does not have a lease with CLV.
  3. Married, divorced (documented by marriage license or divorce decree) or in guardianship of a dependent child (documented by legal documentation) and does not    have a lease with CLV.
  4. Classified as a senior with 90 or more semester hours and does not have a lease with CLV.
  5. Military veteran (documented by form DD214) and does not have a lease with CLV
  6. Resided on campus for six semesters or more and does not have a lease with CLV

 The applications that will not receive approval from the Director of Auxiliary Services or  designee and that require committee review are as follows:
  1. Reside with family member
  2. Military Veteran
  3. Reside in family owned property
  4. Medical problem
  5. Age 21 years or older by the 14th day of enrollment for the semester the student is applying for exemption and has a lease with CLV
  6. Have resided on campus 6 semesters or more and has a lease with CLV
  7. Classified as a senior with 90 or more semester hours and has a lease with CLV
  8. Commuter (completed commuting form with notary seal) and has a lease with CLV
  9. Married, divorced or in guardianship for a dependent child and has a lease with CLV
  10. Financial Hardship
  11. Military veteran (documented by form DD214) and has a lease with CLV
  12. Resided on campus for six semester hours and has a lease with CLV
  13. Other Hardship

B. The committee will meet at least once each semester, as arranged by the Committee
Coordinator or when called by the Dean of Students.