Committee on Organizations
Revised September 12th, 2011

I. Purpose

A. Purpose: To serve as liaison between recognized university organizations and the University administration.

B. Responsibilities
1. To establish appropriate responsible standards for:
a. Recognizing organizations
b. Placing organizations in inactive status
c. Revoking recognition of inactive organizations

2. To impose sanctions on a student club or organization that fails to comply with the Northwestern State University Code of Student Conduct of the policies and procedures established by the University, or fails to function within its prescribed purpose. Sanctions may be imposed following procedures outlined in the Student Handbook.  A sanction may be imposed alone or in conjunction with one or more additional sanctions.  The sanctions for Organization Misconduct and Withdrawal of Registration can be found in Article VII, Section 3.0 of the University Code of Student Conduct.

3. To periodically review and make appropriate adjustments to University Policy concerning organizations.

II. Membership

A. Committee Coordinator: The Committee Coordinator shall be appointed by the University President for a term of one year. The Coordinator shall not have voting power.  The Committee Coordinator will be responsible for calling and presiding over meetings, appointing a recorder for each meeting, and ensuring that minutes are distributed to all voting and advisory members. The Committee Coordinator will assume responsibility for notifying applicants of the committee's decisions.

 B. Voting Membership: All members shall be appointed for a term of one year. A majority of  voting members must be present to constitute quorum and conduct business.
  1. Two faculty members, appointed by Faculty Senate
  2. Two staff members, appointed by Dean of Students
  3. Two student members, appointed by Student Activities Board
4. Two undergraduate student members and one graduate student members, appointed by Student Government Association
  
III. Operational Plan

A. Recognition of Organizations

1. An application for official recognition is to be submitted by the organization to the Director of Student Activities and Organizations, then onto the University Committee on Organizations.
2. The committee is to first determine whether recognition is appropriate. The recommendation is then sent to the Dean of Students. The final decision is communicated back to the applying organization through the Director of Student Activities and Organizations.

B. Withdrawal of Organization
1. Initiation for Request of Withdrawal of Recognition may be made by academic department head, academic dean, staff member, the Student Government Association, or any recognized organization, and will be forwarded to the Committee through the Assistant Director of Student Activities and Organizations.

2. Grounds for Withdrawal of Recognition must include at least one of the following charges:
a.  Failure to comply with the Code of Student Conduct or the policies and procedures of the University.
b.  Conduct deemed irresponsible or in violation of standards of good taste and good citizenship.
c.  The carrying out of a program inconsistent with the aims of the organization.

3. Any organization failing to file for annual renewal of recognition by the September 30 deadline will automatically forfeit its recognition.

4. The recommendation of the Committee will be forwarded to the Director of Student Activities and Organizations.

5. The subsequent decision of the Director of Student Activities and Organizations will be communicated back to the organization in question through the Office of Student Activities and Organizations.

C. Due process for organizations charged with violation of the Code of Student Conduct and/or policy and procedures for the University.

1. Any charge presented in written form that is found to have substance by the Assistant Director of Student Activities and Organizations can be referred to the Committee for consideration.  Such a charge shall be submitted to the Office of Student Activities and Organizations.

2. The organization charged shall be furnished with a copy of the charges by the Office of Student Activities and Organizations and if appropriate, notification of a hearing before the Committee shall be made in writing through normal university channels by the Office of Student Activities and Organizations.

3. A hearing scheduled before the Committee on Organizations shall be conducted in accord with the guidelines for hearing procedures of the Committee on Organizations.

4. Notice of the decision of the Committee will be transmitted through normal university channels by the Office of Student Activities and Organizations.

D. Appeals Procedures

1. An organization may appeal a decision which results in the organization receiving the sanction of probation, suspension, or expulsion from the university.  The organization shall submit a written appeal within five class days of notice of such sanction.

2. Appeals will be heard by (1) the Director of Student Activities and Organizations, and (2) the Dean of Students, whose decision will be final.